Exam 74-344 Managing Programs and Projects with Project Server 2013

Published: April 5, 2013
Languages: English, Portuguese (Brazil), Spanish
Audiences: Partners
Technology: Microsoft Project Server 2013
Credit toward certification: MCP, Specialist

Skills measured
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Create enterprise projects and portfolios (25–30%)
Define strategic alignment
Define business drivers, create multiple driver prioritizations, analyze consistency ratio, rate projects against business drivers, determine primary cost constraints, determine resource constraints
Optimize portfolios
Set project dependencies, create a portfolio analysis, review and modify prioritizations in an analysis, force projects in and out of analysis, determine hired resources, compare and run simulations for project portfolio selection, add additional constraints
Create a new enterprise project
Create a project by choosing a specific project type and going through a workflow, create a Microsoft SharePoint task list project, create SharePoint item lists for ideation and requests, use workflow approvals, import projects through Project Professional, create and manage project schedules using Project Web App, save and check in projects
Create a program with master projects and sub-projects
Insert sub-projects, create cross-project task dependencies, create a temporary master project, calculate sub-project summary fields, display a master project in Project Web App

Preparation resources
Project portfolio management solutions guide (white paper)
Aligning projects with strategic drivers (Project Server 2013)
Create a sample Project Web App workflow

Plan enterprise projects and resources (25–30%)
Manage resources and teams
Edit resources with Project Web App, edit resources with Project Professional, create team resources, create team assignments, add a team task to a task page or timesheet, map resource roles (portfolio analysis)
Build a resource plan
Build a team for a resource plan, build a resource plan for a project, set resource utilization, use committed versus proposed assignments
Build a project team
Build a Project Team through Project Professional, build a Project Team through Project Web App, replace generic resources, work with proposed assignments, import a team resource plan
Resolve resource over-allocations across projects
Use leveling tools; use Team Planner, Task usage, and Resource Center availability views; evaluate how SharePoint task list projects impact availability
Baseline enterprise projects
Set a protected baseline, set a baseline from Project Web App, set a baseline from Project Professional, clear a baseline, copy a baseline

Preparation resources
Plan for performance and capacity in Project Server 2013
Plan user access in Project Server 2013
Plan for Project Server 2013 deployment

Track and collaborate on an enterprise project (25–30%)
Select a tracking method
Use percent complete, hours per period, actual work remaining, freeform, done, and not done fields
Manage task assignments
Publish assignments, select a status manager, select an assignment owner, set the published values for individual tasks
Update tasks and timesheets
Submit and recall timesheets, insert and remove tasks, reassign tasks, update Task Status from SharePoint My Tasks, submit updates from My Tasks
Approve tasks and timesheets
Accept task updates from tasks or timesheets, view impact of updates on a project, reject updates, approve and reject timesheets, manage delegations
Update a project schedule
Reschedule uncompleted work, update cost resources, publish schedule changes, utilize task update history, update schedules with protected user updates, close tasks for updates

Preparation resources
Task mode settings (Project Server 2013 settings)
Add SharePoint task list data to Project Server 2013
Timesheet and statusing

Manage configurable enterprise objects (20–25%)
Customize Project Web App views and reports
Create a portfolio report using Microsoft Excel, create dashboards, copy and edit views, set default views, rename field names, group, filter, and sort views
Manage and extend Project Online and Project Server
Create and manage enterprise project templates, define enterprise custom fields, define Project Server workflows, define enterprise global objects, extend with Office Store apps, add social elements
Manage risks, issues, and deliverables
Add risks and issues, add documents, add deliverables, set a dependency on a deliverable, synchronize deliverables with projects, link related items
Customize a project site
Add Document Library, add Lists, add Calendar, add Folders, modify site layout, create program (master-sub) structure using sub-sites

Preparation resources
Configure reporting for Project Web App (Project Server 2013)
Enterprise custom fields and lookup tables in Project Web App
Managing issues, risks, and documents in Project Web App

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QUESTION 1
Your organization is performing a Portfolio Analysis in Project Server 2013.
You want to create a consolidated Portfolio Analysis optimization based on Cost and Resource data, which will be part of the project information in Project Server 2013.
You plan to provide different simulations to your organization by using those parameters and returning the best prioritization.
This organization has two different unit directors, who have the final decision on the consolidated Portfolio Analysis results.
You need to provide the ability for your unit directors to modify the final portfolio selection.
Which element should you use?

A. Resource Requirements
B. Project/Proposal Priority
C. Field Cost Constraint
D. Project Original Start
E. Field Force In/Out

Answer: E

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QUESTION 2
You are a project manager in an organization that uses Project Server 2013. All project managers have permission to edit all projects.
You edit a project in Project Web App (PWA), make changes, publish the project, and close your browser.
A project manager calls you to report they are unable to open your project for edit in PWA.
You need to resolve this issue. What should you do?

A. Advise the project manager to open the project in Project Professional 2013.
B. Open Project Professional 2013 and use the Clean Up Cache button.
C. Open the Project Center in PWA and use the Check in My Projects button.
D. Open the Project Center in PWA and use the Project Permissions button.

Answer: C

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QUESTION 3
Your organization is a multinational corporation that uses Project Online to plan and control the projects in different business units. Each business unit has its own portfolio of projects but can participate in strategic projects.
The Research and Development (R&D) department has been struggling to gather and materialize the new ideas. The Project Management Office (PMO) has the necessary templates and Enterprise Project Types (EPTs) to start a formal process for any new product and to adhere to the general guidelines. However, the R&D group does not want to register all of their ideas since many are related to improvements and few of them could be materialized into projects.
You need to generate a solution that allows R&D to gather their ideas and facilitate the materialization into Enterprise Projects.
What should you do?

A. Create a new EPT for the SharePoint Task List and name it R&D New Idea.
B. Within the same site collection of Project Web App (PWA), create a Custom SharePoint Item List for ideation and requests with custom fields that easily match with Project custom fields when using the Add SharePoint Sites command in Project Center.
C. Create a new EPT for Enterprise Projects and name it R&D New Idea.
D. Within the same site collection of Project Web App (PWA), create a custom list for ideation and match list columns with Project custom fields when using the Create Projects command in the SharePoint Item List.

Answer: D

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QUESTION 4
Your organization uses Project Online for project portfolio selection. The business drivers and priorities are set, as are the main constraints to identify the efficient frontier.
The company has been collecting business cases for new proposals in which many projects may solve the same business need. For example, the selection for a Customer Relationship Management system has six different proposals, whereas only one is necessary to fulfill the business need.
You need to guarantee that the analysis will produce the most viable proposal in terms of cost and resources and that no repetitive efforts exist in the portfolio selection.
What should you do?

A. Create a mutual exclusion dependency among all these projects.
B. Create a mutual inclusion dependency among all these projects.
C. Exclude these projects from the Portfolio Analysis to prevent a deviation from the main goal.
D. Exclude the related projects from the portfolio after the cost analysis with the Force in/out option.

Answer: A

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QUESTION 5
You are a program manager for an organization that uses Project Server 2013.
You are responsible for implementing a data warehouse that compiles relational data from many business areas. Your project managers need to be able to manage the implementation for a business area as separate projects, while still recognizing the dependencies at a program level.
You need to maintain ownership and authority of key program dates at the program level.
What should you do?

A. Create one project file for all project managers that includes the program-level tasks and each sub-project’s tasks. Require each area project manager to share the file, and add their dependencies within their own tasks.
B. Create and publish a master project file with general durations for each business area sub-project, and have the area project manager reconcile the dates in their own project manually each week.
C. Have the project managers create, save, and publish sub-projects for each area. Then insert them into a program-level project, define dependencies, and save and publish the
program-level project to the server.
D. Create a master project and insert your projects, but never publish the file on the server.

Answer: C

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