Exam 74-343 Managing Projects with Microsoft Project

Published: April 5, 2013
Languages: English, Portuguese (Brazil), Spanish
Audiences: Partners
Technology: Microsoft Project
Credit toward certification: MCP, Microsoft Specialist

Skills measured
This exam measures your ability to accomplish the technical tasks listed below. The percentages indicate the relative weight of each major topic area on the exam. The higher the percentage, the more questions you are likely to see on that content area on the exam. View video tutorials about the variety of question types on Microsoft exams.

Please note that the questions may test on, but will not be limited to, the topics described in the bulleted text.

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As of May 2016, this exam covers the latest version of Microsoft Project.

Initialize a project (15–20%)
Create a new project
Create a template from a completed project, create a project from an existing template, existing project, SharePoint task list, or Excel workbook
Create and maintain calendars
Set working or non-working hours and days for calendars, set a base calendar, resource calendar, and hours per day, apply calendars to project, task, and resource levels
Create custom fields
Create basic formulas, graphical indicator criteria, lookup tables, and task and resource custom fields
Customize option settings
Set default task types, manual versus auto-scheduling, project options, calendar options, customized ribbon, and quick access toolbar

Preparation resources
Create a new project from another project or template
Change working days for the project calendar
Available fields reference

Create a task-based schedule (20–25%)
Set up project information
Define project start date, apply calendars and current date, enter project properties, display the project summary task on a new project
Create and modify a project task structure
Create and modify summary tasks and subtasks, rearrange tasks, create milestones, create manually scheduled tasks, outline, set tasks as active or inactive
Build a logical schedule model
Set date constraints, deadlines, dependencies, links, duration equations, effort-driven tasks, and formulas, choose a task type
Create a user-controlled schedule
Enter duration, set or change the task mode (manual or auto), display warnings and suggestions, use estimated durations and user-controlled summary tasks
Manage multiple projects
Create a shared resource pool, connect to a resource pool, create links between projects, resolve conflicts between linked projects, work with master projects and sub-projects, summarize data in master projects

Preparation resources
Set the start date or finish date for your project
Create subtasks and summary tasks
Link projects to create a master project

Manage resources and assignments (20–25%)
Enter and edit resource information
Enter and edit max units, resource types, resource rate table, cost per use, availability, resource group, generic resources, and cost resources
Create and edit resource assignments
Use task forms, assign multiple resources, assign resources to tasks using units that represent part-time work, edit assignments
Manage resource allocation
View task and resource usage, view availability across multiple projects, change assignment information, level, replace resources
Manage resource allocations by using Team Planner
Display current resource allocations and assignments, manage unassigned tasks, resolve resource conflicts, level resource over-allocations, substitute resources
Model project costs
Enter and assign resource-based costs (work, material, cost), cost per use, fixed costs, accrual method, apply a resource rate table

Preparation resources
Enter costs for resources
Assign people to work on tasks
Enter rate-based costs for people and materials

Track and analyze a project (20–25%)
Set and maintain baselines
Use multiple baselines, baseline an entire project, baseline selected tasks, update a baseline
Update actual progress
Update percentage completion, actual or remaining duration, actual work, remaining work, status date, current date, actual start and actual finish, use actual work and usage views, reschedule uncompleted work, cancel an unneeded task
Compare progress against a baseline
Use date variance, work variance, cost variance, and task slippage, show variance of the current plan against baseline (tracking Gantt), select a view to display variance
Resolve potential schedule problems
Display warnings, suggestions, and task drivers by using Task Inspector and Task Path, identify resource over-allocations
Display critical path information
View the critical path in single or master projects, view total slack, display progress against baseline or deadlines

Preparation resources
Set and save a baseline
Overview: Track your time and task progress
Show the critical path of your project

Communicate project information (15–20%)
Apply and customize views
Use auto-filter, apply views, group, filter, highlight, create and manage tables, sort, customize views, share a view with Organizer
Share data with other applications
Import data from Excel, export data to Excel, attach documents or link hyperlinks to supporting information, copy and paste timeline and reports to other Office Web Apps, create and generate visual reports in Excel and Visio, export a timeline view to email
Configure and display reports and dashboards
Report progress status, save to PDF or XPS, display Gantt information, schedule, or timeline, display data based on date range, create built-in dashboards and reports, change and customize built-in dashboards and reports, copy pictures, work with cumulative fields
Connect and share data with SharePoint
Sync to SharePoint, share plans and get updates through SharePoint, share project plans through SharePoint (bi-directional sync of tasks, progress, and timeline elements), collect actual progress from a team through SharePoint
Extend Project
Acquire Apps from the Office Store, save files in OneDrive for Business, acquire templates from Office.com, automate frequent tasks with Visual Basic for Applications (VBA)

Preparation resources
Export your project to Microsoft Excel
Add SharePoint task list data to Project Server 2013

QUESTION 1
Your organization uses Project Professional 2013 and records actual hours worked on the project.
You manage a small e-commerce website implementation project. One of your testers asks for assistance in completing a critical task, and you find two additional testing resources that can assist with executing the critical test cases.
The total estimated work for the effort-driven task is 100 hours. The original testing resource, Resource1, completes 25 hours of work on the task.
You need to add Resource2 and Resource3 to the task and split the remaining hours across all three resources now working on the task.
Which two actions should you perform? (Each correct answer presents part of the solution. Choose two.)

A. Open the Task Form and format it to show Work Details. Enter 25 hours of actual work for Resource1. Then save the changes.
B. Open the Task Form and format it to show Work Details. Enter 75 hours of remaining work for the assigned resource. Then save the changes.
C. Assign Resource2 and Resource3 to the task. Then save the changes.
D. Open the Task Form and format it to show Work Details. Enter 33.33 hours of work for each resource. Then save the changes.

Answer: A,C

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QUESTION 2
You are managing a project using Project Professional 2013.
Your project schedule is showing task overallocation indicators in the Gantt chart view. You navigate to the Team Planner view to investigate more details regarding the over allocations.
You discover that the BA1 resource is overallocated and you need to see all assignments with details for BA1 to understand their current workload before making any assignment changes.
What should you do?

A. Click the BA1 resource and scroll to the end of the project.
B. Click View, check Details, select Resource Form then click on the BA1 resource.
C. Click View, check Details, select Task Form then click on the BA1 resource.
D. Right-click the BA1 resource and select Information.

Answer: B

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QUESTION 3
You are a project manager who uses Project Standard 2013.
You are creating a preliminary project schedule and are estimating the number of resources required prior to finalizing the schedule. You do not have named resources to complete the tasks, but you know the resource roles that are necessary. One of the roles needed is architect.
You need to estimate how many architect hours are required to complete the work.
What should you do?

A. Add a Material Resource named architect.
B. Add a Budget Resource named architect.
C. Add a Work Resource named architect,
D. Add a Cost Resource named architect.

Answer: C

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